Ikeja Electric Plc is Nigeria's largest power distribution network whose vision is to be the provider of choice where ever energy is consumed. We are focused on providing the best quality service to our customers while adhering to the highest standards of safety at all times.
Job
Title: Office
Manager / Executive Assistant to the CEO
Location:
Lagos
Job Type: Full Time
About the job
The Office
Manager / Executive Assistant role is responsible for keeping an office running
smoothly and overseeing administrative support; also enabling and enhancing the
effectiveness of the CEO.
ROLE
ACCOUNTABILITIES
OFFICE
MANAGEMENT
- Travel Management – Prepare and
collate visits/travel schedules – Flight and Hotel bookings, reports of
visits, processing expense claims; etcetera.
- Read, research, and route
correspondence – Drafting letters and documents; collecting and analyzing
information; initiating telecommunications.
- Plan and schedule executive
meetings, conferences, and teleconferences.
- Create a recording system of
incoming and outgoing mail; ensure e-archiving and e-filing of documents
for easy retrieval when the need arises.
- Manage documents (incoming and
outgoing, filing of letters); while ensuring follow-up on documents
submitted for signature or approval.
- Manage office supplies
inventory and place orders as necessary.
- Organize meetings; receive,
draft, type, and make follow-up.
- Receive all correspondence and
record them properly in the book of entry, and ensure the correspondences
are distributed.
EXECUTIVE
ASSISTANT
- Prepare presentations and
reports; periodically analyze data and other information.
- Provide qualitative
administrative and business analytics support by ensuring effective agenda
management.
- Analyze business trends and
provide executive dashboards to the CEO. Generate reports on Business
performance, Market Presentation, and Business outlook; minutes-taking and
following up on action plans arising from Leadership and Business
meetings.
- Drive and lead projects and
improvement initiatives for the benefit of the Business.
- Produce information by
transcribing, formatting, inputting, editing, retrieving, copying, and
transmitting texts, data, and graphics.
- Act as a delegate by attending
meetings in the Executives’ absence, making presentations, etcetera.
- Ensure customer confidence and
protect business operations by maintaining confidentiality Coordinate with
the Head of Department and Heads of Units for reporting activities and
general administrative affairs.
- Prepare and manage
communication, materials, and all documentation required for board
meetings; assist in scheduling board meetings and ensure all
documentations are sent to parties ahead of the meetings.
Minimum
Requirements
- First degree (B.SC or H.N.D) in
Business Administration, Social Sciences, or any relevant field.
- Minimum of 5 years proven
experience working with / reporting to C Suite Level Executives/
- in office administration,
providing reporting; and driving actionable business change via analysis,
reporting, and recommendations.
Skills
& Competencies
- Business Acumen/Knowledge
- Office Administration
- Time Management
- Documentation Management
- Event Management
- Business Analysis
- Project Management
- Financial Acumen
- Communication and Interpersonal
Relations
- Problem Solving and Decision
Making
- Managing Resources
- Reliability and Adaptability
- Confidentiality
- Analytical / Report writing.
How to Apply
Interested and
qualified persons should apply here