A Turnkey Integrated Service Organization requires the
service of a Personal Assistant, preferably female to balance the support team
for the office of the Managing Director.
Job Location: Victoria Island, Lagos State.
JOB DESCRIPTION:
The Personal Assistant (PA) to the MD will provide
high-level, confidential and administrative support to the office of the MD.
She will be in charge of preparing correspondence for the
office of the MD.
The ideal candidate must be exceptionally eloquent with
impeccable communication skills.
Her duties may be clerical, administrative and project-based
and include scheduling travel, arranging meetings, handling information
requests, preparing reports, taking minutes of meetings held and liaising with
board members and other senior officers of the organization.
This position is often privy to confidential information and
as such, requires diplomacy and discretion.
In a nut shell the role provides an efficient and responsive
administrative, organizational, and logistical service to the MD, helping to
manage and prioritize time.
DESIRED SKILLS & EXPERIENCE:
Essential responsibilities and duties may include, but are
not limited to, the following:
Assist MD in conducting regular reviews of tasks and
correspondences.
Filter emails, highlight urgent correspondence and print
attachments.
Ensure busy diary commitments, papers, and travel
arrangements are managed effectively including producing a daily folder with
diary, necessary papers, etc.
Schedule on behalf of the MD meetings with clients, board
members and other senior officers.
Coordinate travel and accommodation requirements in
connection with Admin unit and ensure arrangements are in place for the MD to
match the requirements.
Keep and maintain an accurate record of papers and
electronic correspondence on behalf of the office of the MD.
Prepare correspondence on behalf of the MD, including the
drafting of general replies.
Keep and retrieve files for the MD as at when required.
EXPERIENCE:
Demonstrable experience in an Administration/Executive
Assistant/PA role in a highly pressurized environment requiring tact, judgement
and discretion in handling internal and external contacts (essential).
Writing of speeches for invited programmes and project
defence etc
Experience of diary management/researching and booking of
travel and accommodation (essential), with a minimum of 10 years experience.
Experience of successfully working with senior management (essential);
matured, desired age range is between 38 – 43 years old.
KNOWLEDGE:
Must be proficient with the keyboard and IT applications
(this may be tested during the selection process).
Expert level in the use of Outlook.
Intermediate level in the use of Word, Excel and PowerPoint
Skills (all essential)
Excellent organizational skills, ability to multi-task and
organize others.
Excellent oral and written communication skills and ability
to professionally represent the MD’s office.
Ability to work under pressure and be flexible as part of a
small team.
Attention to detail and deadlines; Ability to filter
information and assess priorities.
Ability to develop and maintain good working relationships
at all levels, including during difficult or challenging circumstances.
Ability to prioritize and manage own workload; ability to
think ahead and anticipate needs before they arise.
Ability to exercise discretion in dealing with confidential
or sensitive matters.
SALARY is between
N2, 700, 000 – N3,500,000 gross/annum ( based on experience).
METHOD OF APPLICATION:
Qualified applicants with related experience should forward
applications to ‘mgtpositions@stresert.com’using “PAMD” as the subject of mail
before 30th May 2017. Wrongly titled
applications will be ignored (please be guided). Candidates who do not meet the
above criteria need not apply.
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