Job Position: EOC Administrative Coordinator
Department: Emergency Operation Centres
Location: Kano, Bauchi, Sokoto
Job Summary
The EOC
Administrative Coordinator coordinates and performs a wide variety of
administrative and technical services to support activities of the Emergency
Operations Center (EOC). S/he serves as a primary point of operational and
administrative contact for internal and external stakeholders.
Essential Duties
and Responsibilities
To perform this job
successfully, an individual must be able to perform each essential duty
satisfactorily. Other duties may be assigned
Serves as a primary point of direct administrative contact
and liaison with other offices, individuals, and external stakeholders and
partners on a range of specified issues; organizes and facilitates meetings,
conferences, and other special events, as required.
Organizes and facilitates meetings, conferences, and other
special events. Sets up meeting rooms with appropriate technology and arranges
lunches, dinners and refreshments for meetings.
Performs general secretarial/clerical duties including
recording and transcribing minutes of meetings, photocopying, fax, and mailing.
Assists in managing all technical equipment (printers, computers, projectors,
etc.)
Responsible for managing daily task managers and email
reminders. Maintains electric and hard copy filing systems Prepares and
modifies documents including correspondence, reports, drafts, and emails.
Coordinates and oversees the day-to-day management of
supplies, equipment, and facilities for the organization, as appropriate, to
include maintenance, inventory management, logistics, security, and related
activities.
Gathers, enters, and/or updates data to maintain
departmental records and databases, as appropriate; establishes and maintains
files and records for the EOC. Organizes and maintains electronic and paper
filing systems for EOC resources, tools and materials, including files on the
shared drive.
Provides general administrative/Technical support to the EOC
Office Manager and Partners as required.
Maintains a thorough understanding of the basics behind the
Internet and its workings (DNS, Security, IP Routing, VPN, Email routing and
HTTP. Investigates, diagnose and solves computer software and hardware faults.
Installs, maintains, configures and troubleshoot
telecommunication infrastructure, including VOIP phones, AP’s, WLAN controllers
including servers, printers, computers workstations, etc.
Performs any other duties assigned by Management.
Provides technical support to troubleshoot malfunctions of
network hardware and software applications, telephones and security systems to
resolve operational issues and restore services.
Qualifications
The requirements listed below are representative of the
knowledge, skill and/or ability required to successfully perform this job.
Bachelor’s degree from a recognized academic institution in
Business Administration, Computer Science, Management or any related field.
Minimum of Three (3) years Technical administrative support
experience preferably in an International NGO or an equivalent combination of
education and experience.
Demonstrated knowledge of software and troubleshooting.
Able to communicate by various modes such as verbally
in-person, Mobile phone, pager, and direct connect/radio.
Excellent interpersonal communication skills, organizational
skills and great attention to detail. Must be able to work as a member of a
team and possess good problem solving skills.
Must have flexibility in working hours, including on-call
availability and the willingness to work holidays. Excellent customer service
skills.
Excellent interpersonal communication skills, organizational
skills and great attention to detail. Must be able to work as a member of a
team and possess good problem solving skill
Why work for us?
Life at eHealth Africa means not only working towards saving
thousands of lives, but also collaborating with dedicated professionals with a
passion for innovative technology. We offer a series of programs that enables
them to pursue a career that fulfills their potential. Our team members’ health
and well-being is our priority as well as rewarding them for their hard work.
Method of
Application
Interested and qualified persons should click the following
links to apply:
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