Office Manager / Executive Assistant to the CEO at Ikeja Electric Plc

Ikeja Electric Plc is Nigeria's largest power distribution network whose vision is to be the provider of choice where ever energy is consumed. We are focused on providing the best quality service to our customers while adhering to the highest standards of safety at all times. 

 

Job Title: Office Manager / Executive Assistant to the CEO

 

Location: Lagos

 

Job Type: Full Time

 

 

About the job

The Office Manager / Executive Assistant role is responsible for keeping an office running smoothly and overseeing administrative support; also enabling and enhancing the effectiveness of the CEO.

 

ROLE ACCOUNTABILITIES

OFFICE MANAGEMENT

• Travel Management – Prepare and collate visits/travel schedules – Flight and Hotel bookings, reports of visits, processing expense claims; etcetera.
• Read, research, and route correspondence – Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Plan and schedule executive meetings, conferences, and teleconferences.
• Create a recording system of incoming and outgoing mail; ensure e-archiving and e-filing of documents for easy retrieval when the need arises.
• Manage documents (incoming and outgoing, filing of letters); while ensuring follow-up on documents submitted for signature or approval.
• Manage office supplies inventory and place orders as necessary.
• Organize meetings; receive, draft, type, and make follow-up.
• Receive all correspondence and record them properly in the book of entry, and ensure the correspondences are distributed.

EXECUTIVE ASSISTANT

• Prepare presentations and reports; periodically analyze data and other information.
• Provide qualitative administrative and business analytics support by ensuring effective agenda management.
• Analyze business trends and provide executive dashboards to the CEO. Generate reports on Business performance, Market Presentation, and Business outlook; minutes-taking and following up on action plans arising from Leadership and Business meetings.
• Drive and lead projects and improvement initiatives for the benefit of the Business.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting texts, data, and graphics.
• Act as a delegate by attending meetings in the Executives’ absence, making presentations, etcetera.
• Ensure customer confidence and protect business operations by maintaining confidentiality Coordinate with the Head of Department and Heads of Units for reporting activities and general administrative affairs.
• Prepare and manage communication, materials, and all documentation required for board meetings; assist in scheduling board meetings and ensure all documentations are sent to parties ahead of the meetings.

 

Minimum Requirements

• First degree (B.SC or H.N.D) in Business Administration, Social Sciences, or any relevant field.
• Minimum of 5 years proven experience working with / reporting to C Suite Level Executives/
• in office administration, providing reporting; and driving actionable business change via analysis, reporting, and recommendations.

 

Skills & Competencies

• Business Acumen/Knowledge
• Office Administration
• Time Management
• Documentation Management
• Event Management
• Business Analysis
• Project Management
• Financial Acumen
• Communication and Interpersonal Relations
• Problem Solving and Decision Making
• Managing Resources
• Reliability and Adaptability
• Confidentiality
• Analytical / Report writing.

How to Apply

Interested and qualified persons should apply here